Private estates · Second homes · Seasonal residences
Estate Management in
Palm Beach County
One accountable owner for vendors, the calendar, arrivals, renovations, and everything that breaks, whether you are in residence or three thousand miles away.
Want the scope itemized first? See what estate management services include.
Consultation
Tell us about your home. We respond within one business day.
Plans start at
Home Watch from $750/month. Estate Care from $2,000/month. Private Estate Management from $5,000/month. Final pricing follows a property walk and written scope. Month-to-month.
What is estate management in Palm Beach County?
Estate management in Palm Beach County is the professional operation of a private residence on the owner's behalf. One accountable manager runs the vendors, the preventive maintenance calendar, arrivals and departures, renovation projects, household staff, and the service record so the house functions whether you are home or away.
A large home here is a small business. Landscape, pool, HVAC, pest, generator, marine, deliveries, and a family landing Friday. Somebody has to run it. That is the work we do, and the owners do it themselves. Whether that person should be on your payroll or on retainer is a fair question, and we answer it plainly in hire an estate manager in Palm Beach County, including the cases where employing your own is the better decision.
We take the calendar off your desk. We meet the trades at the door, hold them to the standard, and tell you what happened in writing the same day inside your EstateEase portal.
We work across Palm Beach County and into Martin County, from estate management on Palm Beach Island and oceanfront homes in Manalapan to equestrian properties in Wellington, waterfront homes in Jupiter, gated residences in Boca Raton, and river homes in Stuart.
Know the difference
Estate management vs. home watch vs. property management
Estate management
Full household operations for owner-occupied and seasonal luxury homes. Vendors, preventive calendar, staff, arrivals, renovations, and a complete service history under one name.
Home watch
Scheduled inspections and timestamped photo reports when the house sits empty. Best when you need eyes on the property, not a full operating team. Learn more about home watch services in Palm Beach County.
Property management (rentals)
Leases, tenants, rent rolls, and turnovers. That is a different business. We do not place tenants. We run the house for the owner.
Many clients start on home watch while the house is dark, then move into full estate management when staff, renovations, or year-round vendor load need one person in charge. Absentee owners should also read our guide to absentee owner property management.
Scope
What full estate management includes
Five areas of the household we take off your desk entirely.
01
Vendor and contractor oversight
Screening, scheduling, and supervising pool crews, landscapers, HVAC technicians, pest control, generators, marine, handymen, cleaning crews, and interior trades. Someone is at the door when they arrive and looks at the work before they leave. If you already have people you trust, we keep them and manage around them.
02
Preventive maintenance for salt air and season
HVAC filters, plumbing flushes, roof and envelope checks, pressure washing, window cleaning, and generator exercise on a calendar built for Florida humidity, salt air, and peak AC load. Work happens before something fails, not after.
03
Arrival and departure preparation
Refrigerator stocked, climate set, shutters open, vehicles ready, outdoor living staged. Then closed down properly when you leave. Timed to your flight, not a generic checklist.
04
Renovation and project supervision
We act as the owner's representative on site during updates, additions, and repairs while you are away, with weekly written summaries and photographs.
05
Staff and housekeeping coordination
Schedules, standards, and access for private domestic staff and regular cleaning crews, held to the way your household actually runs.
06
Storm preparation and post-storm response
Pre-season hardening, shuttering, outdoor secure, generator ready. After the storm, documented inspection and repair coordination for insurance.
“They coordinated the entire renovation while we were in Connecticut. Every trade, every inspection, every week a summary. We walked into a finished house.”
On-site oversight
Estate supervision in Palm Beach County
Estate supervision is the day-to-day authority on the property: who is allowed in, what work is approved, whether the trade met the standard, and what gets reported to you. In practice it is the supervision layer inside estate management. One firm meets vendors at the door, watches the work, checks the result before an invoice is approved, and logs photographs and notes in EstateEase.
Owners ask for estate supervision when they are out of state, when a renovation is in progress, or when too many vendors have a key and nobody is accountable. We provide that supervision across Palm Beach and Martin Counties as part of owner-led estate management, not as a separate rental or HOA service.
What estate supervision covers
- Vendor meet-and-greet and on-site presence during work
- Scope control against the written approval
- Quality check before sign-off
- Access management (who has codes, when they expire)
- Punch lists on projects and renovations
- Same-day written update to the owner
Estate supervision vs estate management
Estate supervision is the oversight of people and work on site. Estate management is the full operating system: supervision plus the preventive calendar, arrivals and departures, staff coordination, storms, and the single monthly relationship. Most clients who want supervision want it inside full estate management rather than as a one-off visit.
Who it's for
Who we manage homes for
Second home and primary estate owners with more house than hours.
- Seasonal residents with staff on payroll
- Executives and athletes whose plans move without notice
- Families running a renovation from another state
- Owners overseas who need one name to call
Palm Beach estate management for second homes often pairs with our second home management Palm Beach program, and with our property caretaker program when the house needs one named person on site.
Owners who live here year-round but travel most weeks read home management for executives and athletes, and households that want the lifestyle side carried as well — reservations, guests, errands, travel logistics — add concierge services in Palm Beach.
Process
How estate management works
01
Property walk
We walk the house with you (or your representative), map vendors, access, and pain points, and photograph baseline conditions.
02
Written plan and pricing
You get a clear scope and monthly fee scaled to the household, not a vague package name. Private Estate Management starts at $5,000/month after the walk. Estate Care starts at $2,000/month. Home Watch starts at $750/month if inspection-only is the better fit. See full pricing.
03
We run it and document it
Ongoing vendor runs, preventive calendar, arrivals, and projects. Every visit and repair lands in EstateEase the same day.
- Maintenance requests in one tap, answered by the person who knows your house
- Timestamped photo records of every vendor visit and property walk
- A complete digital service history for insurance, warranty claims, and resale
Season by season
Seasonal estate management in Palm Beach County
Summer vacancy and humidity
Empty months are when mold, irrigation failures, and pool chemistry drift. We keep systems running and catch problems while you are north.
Hurricane season readiness
June through November we follow a written storm plan: harden, execute, then inspect and document after the event. Hurricane preparation checklist.
Snowbird arrival weeks
Before Thanksgiving through Easter, staff ramps up, vendors stack, and arrival timing matters. We open the house so the season starts without a project list. Snowbird home watch.
For opening and closing weeks specifically, see estate opening and closing.
Why traditional property management fails high-net-worth estates
Property managers are built for tenants and rental yield: leases, rent rolls, turnovers. None of that has anything to do with a house you live in.
We work only on primary and secondary owner-occupied homes, where discretion, asset protection, and getting the details right are the whole job. No leasing, no rentals, no tenants.
Communities we serve
Palm Beach Island, Jupiter, Wellington, Boca Raton, Manalapan, Palm Beach Gardens, West Palm Beach, Singer Island, Jupiter Island, North Palm Beach, Juno Beach, and north into Martin County including Stuart and Hobe Sound.
Estate management FAQs
What is estate management in Palm Beach County?
Estate management in Palm Beach County is the professional operation of a private residence on the owner's behalf. One accountable manager runs vendors, the preventive maintenance calendar, arrivals and departures, renovations, household staff, and the service record. It is not rental property management.
What is the difference between home watch and estate management?
Home watch is inspection work: scheduled visits and photo reports while the house is empty. Estate management is running the household, vendors, calendar, arrivals, renovations, and staff, with one person accountable for all of it. Many owners use both across the year.
What does an estate manager actually do?
An estate manager owns the operation of the property: hiring and supervising trades, holding the preventive calendar, controlling access, preparing the home for arrivals, representing the owner during renovations, coordinating housekeeping and private staff, and keeping a complete written service history.
How much does estate management cost in Palm Beach County?
Private Estate Management starts at $5,000/month. Estate Care starts at $2,000/month. Home Watch starts at $750/month. We quote after walking the property rather than from a square-footage table. Month-to-month. Full detail is on our pricing page.
Do I need a long-term commitment?
No. Estate management is month to month. Cancel when it stops being worth it to you.
How do you select and vet vendors?
We use trades we have worked with in this county for years, all licensed and insured, and we verify coverage before anyone touches the house. If you already have people you trust, we keep them and manage around them.
How involved are you in a renovation?
As involved as the project needs. We meet the trades, walk the work, flag what is off, and send you a weekly summary with photographs.
Can you prepare the house for a same-week arrival?
Yes. Give us a flight time and the house is aired, stocked, cooled, and lit when you walk in.
Which areas do you serve?
Palm Beach County and Martin County, including Palm Beach Island, Palm Beach Gardens, Jupiter, Wellington, Boca Raton, Manalapan, West Palm Beach, Singer Island, Stuart, Hobe Sound, and surrounding communities. The full list is on this page.
Who runs the company?
Nick Martinsen and Wesley Oldham. Owner-led since 2021. You reach an owner, not a call center.
What is estate supervision?
Estate supervision is owner-side oversight of vendors, access, and work quality at a private residence. Someone accountable is present for the trade, checks the result, and reports to the owner with a dated record.
Do you offer estate supervision in Palm Beach without full management?
Most supervision sits inside an estate management or estate care engagement so the house has a standing relationship, insurance-ready history, and a known standard. Tell us the project or vacancy pattern and we will recommend the lightest scope that still protects the house. Call 561-351-6323.
Pricing detail lives on our pricing page, and more on the owners is on About Us.
Explore the service
Related estate services
- Second home management
Care for Florida residences used part of the year: scheduled inspections, preventive maintenance, storm prep, and arrival-ready service while you are away.
- Household management
Day-to-day coordination of vendors, maintenance, arrivals, and household support for owner-occupied homes.
- Estate maintenance
Preventive care on a calendar: mechanical, envelope, pool and landscape, documented visit by visit.
- Vendor management
Trades vetted, scheduled, met at the door and held to the standard before the invoice is approved.
- Owner representation
Your side of the table on renovations and capital projects: scope, bids, schedule and quality.
- Arrival and departure
The house opened and closed properly, so the season begins and ends without a project list.
- Hurricane program
Pre-season hardening, the storm plan executed on your behalf, and documented post-event inspection.
- Estate management services: what's included
The full scope of the engagement, itemized, with what sits outside it.
- How to choose an estate manager
The questions worth asking before you hand anyone the keys, ours included.
- Home watch
Scheduled inspections with timestamped photo reports when the house sits empty.
- Absentee owner property management
How the household runs when the owner is away most of the year.
Related reading
Before you hire
- Home watch, defined
What a home watch visit actually covers inside and out, and where it stops.
- Before you sign with a home watch firm
Coverage, cancellation terms, and the reporting standard an insurer will accept.
- How to choose an estate manager
What to expect from someone who supervises vendors, budgets, and staff on your behalf.
- Pricing for home watch
From $750 a month, with the visit cadence and property complexity that set the number.
- Answers before you commit
Everything from visit reports to vendor billing, in short form.